Informative Website For College Students
Always try to address your letter to a specific person usually the hiring manager or department head. Include their name, title, company and address at the very top below the date. If you don’t know who to address, LinkedIn is a great place to start.
– Sir/Madam – you start your letter with “Dear Sir or Madam” when you don’t know to whom your letter should be addressed; for example, if you’re writing to the general university admissions department and don’t know exactly who would be responsible for the handling of your enquiry.
If you don’t know the person’s name, avoid overly formal phrases like, “To Whom it May Concern” or “Dear Mister/Miss.” Don’t go too casual either. “Hi” is far too unprofessional for a business email. You might be better off beginning the email with a simple, “Hello.”
Technically, it’s not appropriate to use a person’s first name, without permission. The right thing to do is use an honorific (Mr., Ms., Mrs., Dr. …) until the person says, “Please call me (first name).”
So if you’re looking for a way to differentiate yourself, consider using your middle name or initial in your email address and resume. For example, instead of going by John Smith at [email protected], you could try John K. L. Smith at [email protected] Your name or company brand is ideal.
Depending too on the purpose of the email, in some cases the use of the name as salutation acts as a sort of exclamation point to get their attention. But, for a more personal email or request, then it may feel appropriate. It’s not rude, it’s in common practice, and there’s no steadfast rule.
2 Dear [Name], Although dear can come across as stuffy, it’s appropriate for formal emails. Use it when you’re addressing a person in a position of respect (e.g., Dear Lieutenant Smith) and in formal business missives such as a résumé cover letter.
You may start a letter with just a name, you don’t need to use “dear” at all. If you have no name, then just say “to whom it may concern“.
“Hey” isn’t really rude and it sounds like he overreacted, but I wouldn’t use it in a formal e-mail, especially with someone I had no previous relationship. It’s generally a casual greeting and may be interpreted as unprofessional. This is everything I was going to say.
Since I’m of the school that you only send text message to people that you know, using the word “hey” is polite if: You are friends or related to the person and they aren’t an elder that you respect. You are asking a question. If it’s a greeting.
“Hey”.. the most common of them all. This means that you are full blown friends, and I’m sure at some point you’ve talked about her period with her. Don’t get confused with Hey and Heyy, though, because it can be very tricky! That extra Y means a lot.
GREETINGS TO AVOID: ‘Hey! ‘ This is fine to use with your friends, but the very informal salutation should stay out of the workplace. It’s not professional – especially if you’re writing to someone you’ve never met, says Pachter.
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