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On a salutation, use the name of the person on the inside address of the envelope. Apply the proper title of the person, which varies by gender. For women, it’s Miss, Mrs., or Ms. Use “Ms.” if you aren’t sure how a woman wants to be addressed.
Decide how to address the recipient.If you don’t know the person’s name, avoid overly formal phrases like, “To Whom it May Concern” or “Dear Mister/Miss.” Don’t go too casual either. If you know the person’s name, make sure to spell it correctly. Use “Mr.” and “Ms.” followed by the person’s last name only.
5 Better Alternatives to “I Hope This Email Finds You Well”1 Nothing at all. The email app Boomerang conducted a data study and found that emails between seventy-five and one hundred words in length had the best response rates. 2 Something personal. 3 “I know you’re swamped, so I’ll be brief.” 4 “We met at ______.” 5 A bit of small talk.
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