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If the content of the email is not official or doesn’t involve elaborate etiquette, the email can begin simply with Hi or Hello. If you want to be formal, the age old address for an known as well as unknown recipient is/are “Dear Sir/Madam”.
Decide how to address the recipient.If you don’t know the person’s name, avoid overly formal phrases like, “To Whom it May Concern” or “Dear Mister/Miss.” Don’t go too casual either. If you know the person’s name, make sure to spell it correctly. Use “Mr.” and “Ms.” followed by the person’s last name only.
If you are making your request in a letter or email, address the person by name, let her know what you want, tell her why you are coming to her, provide all the facts, and let her know if you need this within a certain timeframe. Always end with gratitude. The words “thank you” go a long way. Take “No” for an answer.
Signing off a letter These are: – Yours faithfully, – this is used when you’ve started your letter with “Dear Sir or Madam”. – Yours sincerely, – this is used when you’ve addressed a named individual in your letter. – Yours truly, – this can be used when you’re writing to someone you know slightly.
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