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SalutationTo Whom It May Concern: Use only when you do not know to whom you must address the letter, for example, when writing to an institution. Dear colleagues, Use when writing to a group of people. Hello guys, Use when writing to a group of people you know very well. Your sincerely, Kind regards, Best,
Sincerely, Regards, Yours truly, and Yours sincerely – These are the simplest and most useful letter closings to use in a formal business setting.
If you are writing to a firm or an institution, and you have no name, you may use the greeting Dear Sir/Madam. The closing always takes a comma: American usage prefers Yours sincerely or Sincerely yours (A) for all business letters.
If you know the person’s name, you ALWAYS sign off with Yours sincerely. For every other salutation, you sign off Yours faithfully.
Begin with “Dear Mr/Ms/Mrs/Dr [Name]” and end with “Yours sincerely,” if you used their name, or “Yours faithfully,” if you couldn’t find their name and used “Sir/Madam” or similar.
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